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City of Lake Worth Beach

Vendor Application

APPLICATION REQUIREMENTS:

Vendors are required to complete and sign the Vendor Application prior to being considered as a vendor at the events. The application shall include, at a minimum, the following items which should be ready to submit upon application approval:

  1. Fee $35.00 - $250.00 (see fee schedule)
  2. Complete form Vendor Application
  3. Sign Indemnification Agreement
  4. Food Service Inspection Report (if applicable)
  5. Photo of booth presentation
  6. Required Insurance Certificate
  7. Submit Corporate Registration or proof of Non-Profit status (if applicable)

Incomplete or illegible applications will not be approved. Submittal of a completed application does not guarantee approval of the vendor for the event. The City reserves the right to deny any application. An application may be denied for the following reasons: duplicate vendor item, failed presentation review, failure to meet application submittal deadlines, failure to submit appropriate documents in a timely manner, failure to obtain all applicable City, State, County and Health Dept. permits and licenses, and prior violation of vendor Rules and Regulations.

Thank you for your interest in participating in our event! Upon submission, your application will undergo a thorough review process by our team. Please note that the submission of an application does not guarantee approval.

Once your application has been reviewed and approved, we will reach out to you directly to finalize the payment details and secure your spot. We appreciate your patience and look forward to having you join us.

Rules and Regulations

By signing the Vendor Application, each vendor is agreeing to comply with the City’s Rules and Regulations set forth below and as amended from time to time.

  1. All vendors must have all required permits and licenses for their business and product(s) and shall conduct business in accordance with all applicable laws, ordinances, regulations and rules.
  2. To avoid duplicate products, vendors must select one vendor code; only approved items will be allowed to be sold at the event. The City does not guarantee any vendor the exclusive right to sell any one product. The City will determine when a product category is adequately represented.
  3. All vendors must satisfy City of Lake Worth requirements for booth presentation and event inspection for each event. Tables must be covered by tablecloths. Tablecloths must extend to the ground around front and all sides of table. Exhibits and displayed must be contained within your 10x10 space.
  4. All vendors shall maintain commercial general liability insurance in the amount of $300,000 per occurrence to protect the vendor from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any Vendor operations. The vendor shall provide the City with a Certificate of Insurance that lists the “City of Lake Worth” as an Additional Insured. ACT INSURANCE 1 (800) 568-0548 agency offers 1-30 day policies, starting at $39
  5. To maintain a positive atmosphere, vendors should bring concerns about the event to the City staff working the event, not to customers or other vendors.
  6. Vendors shall not violate the City’s Noise Control Ordinance set forth in Sec. 15-24 – 15-24.10. If vendor plays music, the volume must be at a level for adjacent vendors, staff members, and the public to conduct business in a normal speaking voice and must not interfere with event music.
  7. Vendors and those associated with a vendor are expected to maintain a professional and courteous attitude towards event patrons, other vendors, City staff, and those affiliated with the City. Discrimination, rude, abusive, offensive, or other disruptive conduct is strictly prohibited. If a Vendor violates this provision, such violation may result in immediate removal of the Vendor from the event and/or exclusion from future City events.
  8. Space assignments will be determined by the order in which confirmation for event participation and payment are received.
  9. Payment for individual events must be made no less than 48 hours prior to the date of the event. No space assignment will be made without full payment. We accept check, credit, money order and cash. All credit/debit payments must be made inter-office.
  10. All fees are non-refundable. There are no refunds for a cancellation of an event. However, if available, you will be provided with another Event date in which you may participate.
  11. City of Lake Worth Beach acknowledges non-profit organizations and as a result vendor fees may be waived or reduced at the discretion. Organizations claiming nonprofit status must submit the following required documents: 501(c)(3) letter and tax exempt form to prove 501(c)(3) status.
  12. Each vendor and a representative of the City shall inspect and document the condition of the vendor’s booth on or before the commencement of set up. Photographs of the booth area shall be taken. Vendors shall restore the site to a condition equal to that existing on the date of the inspection and pay all costs for the repair and replacement of City property upon written demand. If any such repairs are not completed within 24 hours of the event, it is understood that the City will have the right to complete the work and charge the vendor for the costs.
  13. Set-up for events is scheduled on the day of the event from 3:30 pm to 5:30 pm*. No vendor is permitted to set-up prior to or thereafter. You must be set-up for inspections 30 minutes prior to 6:00 pm; otherwise, the City may deny your participation in the event and no refunds will be made. Food vendors are to be set up one hour prior to start of the event to allow for final inspection by the Fire Department (if applicable). *Time may vary per each event
  14. Vendors are responsible for the removal of all items and refuse from their tents and shall sweep up and remove all debris. If City employees or contractors must clean or dispose of vendor’s garbage or if pavement is damaged or soiled, the vendor will be charged a cleaning fee which will be due and payable upon receipt of the invoice.
  15. Vendor tents must be in good clean condition. Weights must be used to ground tents because no stakes are permitted. Exhibits, displays and products must be contained within the booth space and must be kept clean and orderly throughout the entire event. No garbage, boxes, etc. may be in view. All exhibits, displays and products shall be appropriate for a family-friendly event.
  16. Vendor fee is for a 10’x10’ space only. Additional rental space available with fee.
  17. Vendors are responsible for set-up and breakdown. Vendors are prohibited from tent sharing. Each vendor must provide their own tent.
  18. NO BEVERAGES may be sold by any vendor, no exceptions. Failure to comply will result in exclusion from all future events.
  19. Electricity will not be provided
  20. Vendors with handicap permits may remain parked in a designated handicap parking space during the event. All other vendors are prohibited. Failure to remove vehicle will result in penalty charges that must be paid before participation in another event.
  21. All vendors are required to provide their own trash receptacles with liners for disposing of waste materials. Bags are to be securely tied and disposed of in proper receptacles/dumpsters. The City will provide trash receptacles for public use only. These trash receptacles are not to be used by the vendors. All boxes must be broken down before discarding.
  22. Cellular and Emergency contact numbers of the vendor are required by the Special Events Division. These numbers shall be used to contact the vendor if the need should arise.
  23. The event staff and the City of Lake Worth Beach will not be liable for any losses or damages of any kind that occur at any vendor’s booth.
  24. FEES: EVENT FEES. Below are the payment options available to interested event vendors. All fees mentioned herein are subject to change without notice.

Vendor Application

CODE CATEGORY PRODUCT DESCRIPTION A LA CART FEE
OH Organics & Health Flowers, plants, candles, herbs, spices, therapeutic oils $35.00
CM Commercial Promotional and/or marketing products for company, hands-on demonstrations, surveys, recruitment, registrations $45.00
AC Arts & Craft Family-friendly products, re-sale items, toys $45.00
HAC Hand-made Crafts Items produced from glass, sterling silver, crystal, wood, ceramic, metal, acrylic, yarn, fabric $50.00
B Beauty Soap, lotion, balm, hair care products, body/facial rubs $50.00
FA Fine Art Ornaments, sculptures, signs, painting, sketches $50.00
CL Clothing Blouses, pants, graphic tees, jackets, shoes $55.00
JY Jewelry Bracelets, necklace earrings, charms, pendants, rings $55.00
F Food Food, drinks, shaved ices, Italian ice $60.00
CM Commercial Motor Vehicle $250.00

Consent and Signature

By my signature below, I swear and affirm that I have been provided a copy of the Rules and Regulations, I have read and understand them, and I agree to abide by these Rules and Regulations. I understand that the Rules and Regulations and fees involved are subject to change at any time and without notice. By my signature below, I swear and affirm that I have all appropriate permits and licenses to conduct my business and sell my product(s) at the event. I agree that I may only sell the product(s) listed above at the event. I acknowledge and understand that photographs of participants in the program may be taken and used by the City on the City’s website, social media, or in other City publications, and I hereby expressly consent to the use of such photographs or likeness and the use of our names in this regard.

By my signature below, I agree to indemnify, defend, save, and hold harmless the City and its officials, agents, and employees from any claim, demand, suit, loss, cost, or expense or any damages which may be asserted, claimed, or recovered against or from the City or its officials, agents, and employees by reason of any damage to property or personal injury, including death, and which damage, injury or death arises out of or is incidental to or in any way connected with my participation at the event, including those arising during the set up and breakdown of the event. This indemnification includes, but is not limited to, compliance with the rules and regulations of the event, or any act or omission of me, my agents, servants, contractors, patrons, guests, or invitees and includes any costs, attorneys’ fees, expenses, and liabilities incurred in the defense of any such claims or the investigation thereof. I further agree to indemnify, defend, save, and hold harmless the City and its officials, agents, and employees from any claim, demand, suit, loss, cost, or expense or any damages arising out of or relating to my failure to obtain all necessary performing rights and licenses including, but not limited to, BMI, ASCAP, and SESAC.

On behalf of the business and him/herself, individually, the Vendor has read, understands, and agrees to all of the above:

Consent

Please type your full name in the box above.